NATIONAL COOPERATIVE DEVELOPMENT CORPORATION
NCDC REGIONAL AWARDS FOR COOPERATIVE EXCELLENCE AND MERIT-2021
1. Name of the Scheme/Award:
The award shall be known as Regional Awards viz. (a) NCDC Award of Excellence for Cooperatives” & (b) “NCDC Award of Merit for Cooperatives”.
2. Objective of the Scheme:
i) To recognize the important role played by Cooperatives for cooperative development of the country.
ii) To promote the spirit of competition amongst the grass –root level cooperatives i.e. primary Level Societies and recognize their role in socio-economic development.
iii) To publicize the role of NCDC as a National Level Institution for Promotion and Development of Cooperatives.
3. Categories of Awards:
NCDC has decided to continue with the Regional Awards for Cooperative Excellence and Merit in the Following three categories.
Category No | Category of Award | Eligible coops | No of Awards | Amount* |
1. | Best primary Credit Cooperatives (PACS) | All Agri Credit Coops (PACS, Agri Banks etc) | 2 | First Prize – Excellence | 25,000.00 |
Second Prize- Merit | 25,000.00 |
2. | Best Primary Coop- elatives in Two Prominent Sectors of the State | All primary Cooperatives of respective Sector | 2 | First Prize – Excellence (Two Selected Sectors) | 25,000.00 |
25,000.00 |
2 | Second Prize –Merit (Two Selected Sectors) | 20,000.00 |
20,000.00 |
3. | Best Women Cooperatives | All Primary Women Cooperatives | 2 | First Prize _Excellence | 25,000.00 |
Second Prize -Merit | 20,000.00 |
| Total No. of Awards | 8 | | 180,000.00 |
*Note: NCDC Regional Awards shall be in the form of cash and a certificate of recognition/citation.
4. Eligibility Criteria
The applicant society should fulfill the following conditions for being nominated under the scheme:-
i) The society must have positive net worth, no erosion of share capital and be in net profit in the preceding three years.
ii) The society should have no default in repayments.
iii) The society should have an elected Board of Directors, barring exceptional circumstances (certified by RCS).
iv) The society should have shown initiative for socio – economic development and bringing women and weaker sections in its fold.
v) Up to date audit – (statutory /Chartered Accountant) and the Audit classification of the society should be A or B.
5. Selection of Societies for the Awards:
Selection of societies for awards will be made by the four Members State Level Selection Committee constituted for the purpose with the Regional Director, NCDC as the Convener.
The convener will invite nomination from functional Registrar /Directorate concerned with different cooperative activities.
The State Level Selection committee will screen nominations received and select two best societies in each category for Awards. Guidelines for evaluation methodology are given in Annexure –I.
A copy of Application From to be filled in by Primary Cooperative Societies is given in
Annexure-II
Criteria for Selection of Societies for NCDC Regional Awards for Cooperative Excellence and Merit -2021, (Annexure-III).
6. Declaration / Presentation of Awards:
NCDC Regional awards shall be announced and presented to the winners at a function to be organized at state Capital or at any other place as decided by the corporation OR State Level Selection Committee.
7. Last Date for Receipt of Application
Eligible societies are required to submit application (in the format enclosed) to the respective Regional Directors, latest by 15th September, 2021.
Guidelines Annexure-I
1. Increasing the Participation
i) Wide Publicity for seeking nomination of societies for awards may be given through Radio/TV/Local Newspapers/Cooperative journals/ Website / social media.
ii) Nomination letter may be issued from NCDC to the Secretary /RCS of all State /UTs with a copy of scheme and application from.
iii) Letter from Regional Director may be issued to all State Commodity/Labour/Industry/service Marketing Cooperative Federations, District Cooperative Federations / District Registrars implementing activities.
iv) Adequate copies of application forms may be made available at District Cooperative Banks/Officers of the District Registrar so that primary cooperatives can obtain from Receptive District Officer . They can also obtain application from from Regional Director Office through mail or alternately download from NCDC web site (www.ncdc.in)
v) Reminder letters from Regional directors to all above in Serial No. (ii) & (iii) nay be issued at certain intervals to expedite entire entries of societies timely.
vi) All filled –in-application forms by societies may be sent to the offices of Regional Directorates, NCDC.
2. State Level Selection Committee – Constitution and Functions
State Level Selection Committee will comprise the following members.
i) Principal Secretary/Secretary (Cooperation) Registrar of Cooperative Societies – Chairman
ii) One member from Cooperative Departments of Government
iii) One Cooperative Leader (president/Chairman, State Level Cooperative Federations namely State Cooperative Union/SCB etc.
iv) RD, NCDC – Convener member.
3. The functions of the committee
i) The committee will scrutinize the data submitted by societies, on the basis of eligibility conditions laid down in the, scheme for participation in the Award.
ii) To select the best Eight (8) societies among the eligible entries; following evaluation guidelines may be followed:-
a) Performance of societies in the preceding three years i.e. 2018-19’2019-20 and 2020-21.
b) With reference to expansion of membership base, owned funds, business turnover, net profit and amount spent on welfare activities.
c) Societies having. Won preceding two consecutive NCDC Excellence Awards will not be eligible for the NCDC Regional Awards.
d)
Note:- Incomplete application forms without supporting documents will be summarily rejected. ******
Annexure-iii
Criteria for Selection of Societies for NCDC Regional Awards for
Cooperative Excellence and Merit -2021
Average Annual Growth Rate for the Period 2018-19 to 2021-21 (&) | Membership |
Ordinary Member Share Capital |
Total Share capital |
Reserves & Funds |
Total Funds |
Business Turnover |
Net Profit |
Average Performance (for the period 2018-19 to 2020-21) | Active Member w.r.t Total members% |
Own Business w.r.t. Govt. Sponsored business % |
Audit Classification |
Audit Classification score |
Dividend% |
Return on Capital % |
Per Employee Business Turnover |
Employee Trained % |
Social Welfare Activities (No.) |
Amount spent on Welfare w.r.t. Net Profit % |
Performance Data for 2021-21(Rs. In lakh) | Membership (No.) |
Total Share Capital |
Total Funds |
Business Turnover |
Net Profit |
Average Performance (for the period 2018-19 to 2020-21 | AGM Attendance % |
NATIONAL COOPERATIVE DEVELOPMENT CORPORATION
APPLICATION FROM FOR NCDC REGIONAL AWARDS FOR COOPERATIVE EXCELLENCE /MERIT-2021
Separate Application for each Category Award to be submitted |
Applying for NCDC Regional Award in the Category of (in case same society desires to contest in different category of award. Separate application is to be submitted) | 1 | Best primary Credit Coop (PACS) | | Please tick appropriate box |
2 | Best Primary Cooperative in prominent Sector of the State | |
3 | Best Women Cooperative | |
Type of COOPERATIVES (PACS, Marketing, Women, Dairy, Sugar, Fisheries, etc.) | – | |
Status OF COOPERATIVE :- Please tick in the appropriate box | – | |
A. GENERAL INFORMATION:-
1 | Name and Address of the Society | |
2 | Name of the Chief Executive/Contact person | |
3 | Telephone office landline/Mobile | |
4 | Email Address | |
5 | List of Commercial /business activities undertaken by the society | |
6 | Details of Social, Activities / Members Welfare programme including Training and Education activities undertaken by the society during the last 3 years (e.g. housing primary health , adult education, women education , BOM/members education, drinking water supply, education facilities etc.) | |
7 | Whether the society has any special programme for involvement of women, weaker section self help groups, farmer /youth clubs or other voluntary organizations? Please give brief description preferable point-wise. | |
B. DETAILS OF MEMBERSHIP & BUSINESS ACTIVITIES
S.NO. | | PARTICULARS | 2018-19 | 2019-20 | 2020-21 |
1 | | Membership Details |
A | Members | Men | Women | | | |
SC Members | | | | | |
ST Members | | | | | |
OBC | | | | | |
General | | | | | |
Total Individual Members | | | | | |
B | No. Coops as Members | | | |
C | No. SHGs as Members | | | |
D | State Govt. | | | |
| Total Membership ( A+B+C+D) | | | |
E | Women members out of total | | | |
F | Number of member doing business with the society (i.e Active Members) | | | |
G | The date of the last three Annual general Meeting | | | |
H | Total Number of Member who attended AGM | | | |
2 Details of business activities undertaken
(PL. enclose detailed statement as
relevant to the society
3 | | Credit activities (if applications) | | | |
i) | Agri. Loan |
ST Loan | | | |
MT Loan | | | |
LT Loan | | | |
Total | | | |
i) | Other than Agri Credit |
ST Loan | | | |
MT Loan | | | |
LT Loan | | | |
Total | | | |
| Credit – Recovery – Agri Loan |
I) | Demand Raised ( Rs in lakh) | | | |
Ii) | Collection /Recovery ( Rs lakh) | | | |
Iii) | Balance (Rs in lakh) | | | |
iv) | Recovery % (ii) / (i) | | | |
c. | Credit – Recovery – Non – Agri Loan |
i) | Demand Raised ( Rs in lakh) | | | |
ii) | Collection /Recovery ( Rs lakh) | | | |
Iii) | Balance (Rs in lakh) | | | |
iv) | Recovery % (Ii) / (I) | | | |
SI.No | Particulars | 2018-19 | 2019-20 | 2020-21 |
4 | Processing Activities Undertaken by the Society (if applicable) |
a. | Type of Processing Unit | | | |
b. | Raw Material & Finished Products | | | |
c. | Capacity of the Unit (in MTs) | | | |
d. | Capacity Utilization (in %) | | | |
e. | Turnover of the Unit | | | |
5 | Performance Results |
(i) | Business Turnover | | | |
(ii) | Of the above , Government sponsored business | | | |
(iii) | Gross Profit before interest depreciation and Tax | | | |
(iv) | Interest | | | |
(v) | Cash Profit (iii-iv) | | | |
(vi) | Depreciation | | | |
(vii) | Profit before Tax (v-vi) | | | |
(viii) | Income Tax | | | |
(ix) | Net Profit (vii) | | | |
6 | Financial position |
(i) | Gross block (Fixed Assets) | | | |
(ii) | Depreciation | | | |
(iii) | Net Block (1-2) | | | |
(iv) | Work in Progress (fixed assets) | | | |
(v) | Investment | | | |
(vi) | Total Fixed assets (iii+iv+v) | | | |
(vii) | Current Assests | | | |
(viii) | Current Liabilities | | | |
(ix) | Net Working Capital (vii-viii) | | | |
(x) | Loans & Advances Received | | | |
(xi) | Deposits | | | |
(xii) | Paid up Share capital | | | |
| Members Share capital | | | |
S/Govt. | | | |
Others | | | |
Total Share Capital | | | |
(xiii) | Reserves (excluding depreciation) | | | |
(xiv) | Undistributed Profits (+) / accumulated Losses(-) | | | |
7 | | Dividend Distributed (%) | | | |
| | | | | | | |
c. | QUALITATIVE FACTORS:- | | | |
SI.NO | Particulars | 2018-19 | 2019-20 | 2020-21 |
1 | Status of Board (Elected /Non-Elected)if elected –date of last election | | | |
2 | Audit Classification | | | |
3 | Manpower and Training | | | |
Total No. of Employees | | | |
Salary & employees trained | | | |
No. of employees trained |
4 | Amount spent on welfare programme /Activities | | | |
5 | Awards received , if any (Please give details) | | | |
6 | No. of Social Activities undertaken | | | |
7 | No. of people benefitted by the society | | | |
Certified that
a) Society is not in default to any financing institution /Bank /NCDC.
b) Accounts of the society have been audited (Statutorily/Chartered Accountant) Upto………………..
c) It has been checked that all applicable columns have filled up with the relevant information.
d) The above information is true to the best of my knowledge. In case, any information is found false, the application would be liable for reject (Name & Signature of the Chief Executive)
With seal of the Society
Note:-
(i) Please enclose a brief note above the society and its achievements highlighting:
a) Adherence to the prevailing provisions of Acts, rules,
Regulations and guidelines issued by the Government.
b) Benefits to the members of the Society
c) Benefits to the area of Society
d) Adoption of sustainable business and development practices
e) Concern for the environment and communities
f) Innovation approach / practices adopted by the society
g) Timely conduct of Elections
h) Profitability of the Society
i) Professionalism in the society and training of its members.
j) Current business, source of Funding and Rate of interest of the Funding.
k) Future business expansion plan and source of Funding.
(ii) Please enclose audited balance sheet, profit & loss / trading account and annual report duly certified by the Chief Executive off the Society
(iii) Penalty, if any, imposed to the applicant Cooperative by any regulatory authority be indicated.
